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Reference
F02
last modified
05.05.2003
Title
EUROPEAN REFUGEE FUND 2000-2004
Community actions
JO/budget line
(2003/C 106/07)
Directorate
Justice and Home Affairs
General objectives

1. Introduction
Council Decision 2000/596/EC of 28 September 2000 (published in OJ L 252 of 6.10.2000) established the European Refugee Fund (ERF) to support and encourage Member States' efforts in receiving refugees and displaced persons.
The objective of the European Refugee Fund is to support and encourage the efforts made by the Member States in receiving and bearing the consequences of receiving refugees and displaced persons.
2. Objectives
This call for Proposals is addressed to non-governmental organisations, national, regional and local authorities registered in one of the 14 Member States participating in the European Refugee Fund (Belgium, Germany, Greece, Spain, France, Ireland, Italy, Luxembourg, Netherlands, Austria, Portugal, Finland, Sweden and the United Kingdom of Great Britain and Northern Ireland), as well as international organisations working on a strictly non-profit basis, with proven experience and expertise in the fields covered.
Actions may include partners and participants from Denmark, candidate countries and third countries on a no-cost basis.
This Call for Proposals aims at providing financial support to actions which contribute to the realisation of the following general objectives:
- to assist in analysing and evaluating the situation and issues related to reception, integration and repatriation of target groups defined in Article 3 of the European Refugee Fund decision in the Member States, and the effectiveness of measures implemented,
- to help to build the capacity of the actors (in particular Member States, local and regional authorities, the social partners, non-governmental organisations, and recognised refugees) in the Member States and at European level who are active in fields covered by the European Refugee Fund,
- to promote and disseminate best practice to practitioners and opinion-formers at national and EU level.
For the year 2003, only those types of actions defined in section 4 of the Call for Proposals may be supported. Actions must be practical in nature, with tangible and measurable results. They must also have a clear transnational dimension, and be complementary to actions that could be financed under the national programmes implemented by the Member States.
In selecting the projects under the present call for proposals, priority will be given to:
- actions focusing on the priorities defined in section 3 hereunder;
- interest of the proposed action to the Community as a whole;
- innovatory aspects of the proposed action;
3. Priorities for 2003
Proposals are invited focusing specifically on the following priorities:
1. Good practices and new developments in the field of voluntary return, focusing on the conditions for the sustainability of such programmes, including the development and implementation of an integrated approach (combining measures for the preparation of returnees through information, training and/or employment support, means of assistance to travel to and/or initial reintegration in the country of origin, as well as measures for support and monitoring of returnees).
2. Good practices and new developments in the field of resettlement (Resettlement is the transfer of a refugee to a new safe host country, where he or she is accorded full protection guarantees, including legal residence, allowing the refugee to integrate in the national community.) in the Member States, with a view to improve the organisation, through legal means, of the reception of persons in need of international protection on the territory of the host EU Member State, and in particular with regard to the following issues: improvement of the protection of specific individual needs (such as vulnerable persons), implementation of sustainable solutions for groups of refugees, and improved solidarity between Member States in the reception of refugees.
3. Protection issues relating to the situation of persons referred to in Article 3 of the ERF Decision: general information on situation in countries of origin and transit, historical overview, human rights issues, geographical and statistical data, analysis of and opinions on legal issues, assessment of the situation of vulnerable groups, assessment of protection needs, on return programs, voluntary and forced repatriation issues, reintegration prospects, actions and operations of humanitarian NGOs and international organisations in and concerning those countries.
4. Material reception conditions and health care for asylum seekers, taking into account Council Directive Council Directive 2003/9/EC of 27 January 2003 (2) laying down minimum standards for the reception of asylum seekers in the Member States, including good practice in creating reception facilities at local level.
5. Material reception conditions and integration of vulnerable persons (such as disabled persons, pregnant women, victims of torture, rape or other forms of physical or sexual violence, elderly people, minors, unaccompanied minors, single parents with minor children) among the target groups falling under Article 3 of the European Refugee Fund Decision.
4. Actions that may be supported
The following actions may be supported, in relation to the general objectives defined in section 2 and/or the priorities defined in Section 3.
STRAND A — ANALYSIS AND EVALUATION
(a) The development and dissemination of information and comparable data on the target groups falling under Article 3 of the European Refugee Fund Decision;
STRAND B — CAPACITY BUILDING
(b) Transnational actions, submitted by public authorities (national, regional, or local authorities) from at least two Member States, involving a range of actors, consisting of the transfer of information, lessons learned and good practices. Activities may include the mutual transfer and application of good practice; exchanges of personnel; the joint development of products, processes, strategy and methodology; the adaptation to different contexts of the methods, tools and processes identified as good practices; and/or the common dissemination of results, information materials and events.
(c) Proposals, covering at least four Member States, aiming at furthering capacity building and empowerment of persons enjoying one of the forms of protection set out in Article 3 of the ERF Decision and/or their community organisations, in the light of work previously done and projects currently underway. Activities may include the mutual transfer and application of good practice; exchanges of personnel; the joint development of products, processes, strategy and methodology; the adaptation to different contexts of the methods, tools and processes identified as good practices; and/or the common dissemination of results, information materials and events.
STRAND C — AWARENESS RAISING
(d) The organisation of conferences, seminars and events at European level, covering all Member States participating in the European Refugee Fund, and relating to European Refugee Fund actions;
(e) The promotion of European dimension events covering at least 5 Member States in support of the implementation of Community policy and sharing of best practice in the field of reception, integration and voluntary repatriation;
(f) The organisation of media campaigns or events covering at least 5 Member States to promote dissemination of information on refugees and asylum seekers.

Target group
The target groups covered by the European Refugee Fund actions comprise the following categories:
- any third-country nationals or stateless persons having the status defined by the Geneva Convention of 28 July 1951 relating to the Status of Refugees and permitted to reside as refugees in one of the Member States;
- any third-country nationals or stateless persons enjoying a form of international protection granted by a Member State in accordance with its national legislation or practice;
- any third-country nationals or stateless persons who have applied for one of the forms of protection described in points 1 and 2;
- third-country nationals or stateless persons benefiting from temporary protection arrangements in a Member State;
- persons whose right to temporary protection is being examined in a Member State.
In this regard, 95 % of the funds are allocated to Member States each year, in order to support initiatives relating to:
- conditions for reception;
- integration of persons whose stay in the Member State is of a lasting and/or stable nature;
- repatriation, provided that the persons concerned have not acquired a new nationality and have not left the territory of the Member State.
In addition, in accordance with article 5 of Council Decision 2000/596/EC, the Commission may use up to 5 % of the Fund's available resources to finance ‘innovatory actions or actions of interest to the Community as a whole, separate from the action implemented by the Member States, including studies, exchanges of experience and steps to promote cooperation at Community level, as well as assessment of the implementation of measures and technical assistance.’ The Commission adopted on 13 December 2000 a ‘Framework for Community Actions 2000-2004’.
The Commission adopted on 3 April 2003 an annual Work Programme for the year 2003. The purpose of this notice is to invite proposals for Community actions for the budget year 2003.
Geographical area
 
Finance
The indicative budget available for the year 2003 is EUR 2 113 550.
ERF financial support shall not exceed 80 % of the total eligible cost of the action.
The minimum amount of grant per project is EUR 40 000.
The maximum grant amount per project is EUR 400 000.
The Commission will determine the amounts of financial assistance to be awarded, based on the available budget.
Project financing will be based on the principle of shared costs. If the amount awarded by the Commission is less than the amount requested by the applicant, it is up to the latter to find the additional amount or to reduce the total cost of the project without reducing the objectives or the content.
Should the project be selected for support, a grant agreement will be signed between the selected beneficiary and the European Commission. This agreement is a standard agreement, and its terms and conditions may not be altered or subject to negotiation. The activities provided for in the project may not begin until the date on which the Commission's representative signs the grant agreement.
The attention of applicants is drawn to the following conditions that are, inter alia, included in the agreement:
Amount of grant:
The amount granted will be proportionate to the estimated total eligible cost of the project and will be reduced proportionally where the total real eligible costs as accepted by the Commission turn out to be less than the total estimated costs.
Payment conditions:
The grant shall normally be paid under the following conditions:
- Prefinancing, representing 50 % of the amount of the grant awarded upon signature of the grant agreement by the last of the two parties and provision by the beneficiary of a request for cofinancing. In cases where the amount of the pre-financing exceeds EUR 150 000, the Commission may request a receipt of a financial guarantee for an amount equivalent to the amount of prefinancing granted,
- A second pre-financing representing 25 % of the amount of the grant awarded, upon receipt and approval by the Commission of an interim report, including an interim financial report evidencing that at an amount equivalent to at least 70 % of the first pre-financing has been incurred to date on the project,
- The balance upon approval by the Commission of the final technical and financial implementation reports. If the amount of grant awarded exceeds EUR 300 000, the final financial report shall be accompanied by an external audit report on the action's accounts.
Duration
Maximum project duration is 18 months for projects presented under Strand B (capacity building) and 12 months for projects presented under Strands A (Analysis and evaluation) and C (awareness raising).
The earliest start date permitted is 1 November 2003.
The latest start date permitted is 31 December 2003.
The activities provided for in the project may not begin until the date on which the Commission's representative signs the grant agreement.
Deadline
13 June 2003
Contact/Address

http://europa.eu.int/comm/justice_home/funding/refugee/
funding_refugee_en.htm
European Commission
DG Justice and Home Affairs
JAI European Refugee Fund
Unit A/2 Immigration and Asylum LX46 — 6/50
Fax (32-2) 298 03 06
e-mail: JAI-EUROPEAN-REFUGEE-FUND@cec.eu.int
Postal address
Mr Jean-Louis de Brouwer
European Commission
DG Justice and Home Affairs Unit A/2
Immigration and Asylum LX46 — 6/50
B-1049 Brussels

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